The Administrative Assistant works in close collaboration with the Management Support and Business Development, Programme and Operations Teams staff and other UN agencies staff to exchange information and ensure consistent service delivery

• Provision of front-desk service and telephone communications services.
  Monitoring of all visitors to the office; assistance to visitors by providing directions and accurate information related to CBA/UNDP.
• Maintenance of recording information in the system, solution of minor technical problems, and reporting to telephone service provider for regular maintenance and repair.
• Management and planning of the front desk coverage.
• Support documentation of CBA-related information
• Organize and facilitate missions of the UNDP Kyiv Office, donor organizations, Government officials, consultants and stakeholders.
• Ensure that project files related to CBA/UNDP, including electronic files, are kept up-to-date and well-organized and that these are easily accessible to CBA/UNDP management personnel in order to facilitate the timely and effective implementation of activities of CBA/UNDP staff, as well as to monitors, evaluators, auditors, etc.
• Work closely with field staff.
• Engage in other tasks and activities that may be required.
• Translation and interpretation skills

· Secondary education

· 5 years of relevant experience would be preferable.

· Experience in the usage of computers and office software packages (MS Word, Excel, etc)

· Experience in assistance projects would be an asset

· Fluency in English and Ukrainian

· Excellent interpersonal and task management skills and a client-oriented service orientation; ability to work under pressure, with strong delivery orientation.

All interested candidates must complete a PERSONAL HISTORY FORM* (P-11) and submit it together with Cover Letter to e-mail address: [email protected] with reference “ Administrative Assistant” in the subject line of the email. Failure to disclose prior employment or making false representations on this form will be grounds for withdrawal of further consideration of his/her application or termination, where the appointment or contract has been issued. Two letters of recommendation will be requested from short-listed candidates.

Applications are to be submitted separately for each vacancy announcement. Please mention the minimal salary level expected in your application/CV.

DEADLINE FOR APPLICATIONS IS 28 AUGUST 2008

UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest. Applications may only be submitted for specific vacancies. We regret that we will not be able to acknowledge all unsolicited general applications for employment.

THIS POST IS OPEN FOR UKRAINIAN NATIONALS ONLY

*Personal History Form can be downloaded from http://www.un.kiev.ua/bc/jobs/