Community Based Approach to Local Development
Friday, 05 June 2015

Administrative Clerk, SC, (CBA Project, Phase-III)

 
Background

CBA Project is financed by European Union and co-financed and implemented by UNDP. Its overall objective is to promote sustainable socio-economic development at local level by strengthening participatory governance and encouraging community-based initiatives throughout Ukraine. It is achieved by local communities and local governments by undertaking joint planning and joint implementation of community initiatives. The project period is until 2017. Details on the CBA Project can be found at http://cba.org.ua orhttp://www.undp.org.ua/

The third phase of the CBA Project (CBA III) has begun with 42 months duration. It carries expanded vision over previous two phases and will be implemented throughout Ukraine. Expanded vision includes project interventions in rural areas, in urban areas and in the areas of knowledge management. Accordingly, support is provided to strengthen the capacity of (a) local councils to improve local governance; (b) local communities (villages/multi-apartment buildings) to plan and implement local initiatives jointly with local governments; (c) national associations and regional universities to utilise the experience of the Project respectively in their policy works and curriculum. In this context, a number of trainings/roundtables are held, micro-projects are supported and partners’ visits are organised. These activities require a large amount of information and documents flow horizontally and vertically. They need to be recorded, processed and documented, including on CBA website. Detail about CBA-III can be found at www.cba.org.ua/three.

In this context, United Nations Development Programme is recruiting a professional with relevant experience and track record for the position of Administrative Clerk.


Duties and Responsibilities

Under overall supervision of the Project Manager and direct reporting to the Administrative Officer, the incumbent should perform the following functions:

  • Provision of front-desk service and telephone communications services;
  • Receive, register and transmit official correspondence;
  • Update and maintain administration related information in well organized and user friendly manner;
  • Provide oral and written translations from English into Ukrainian or Russian and vice versa as required by the project;
  • Assist during monitoring, evaluation andauditing of the project;
  • Receive visitors and provide them direction, information and hospitality;
  • Provide administrative and logistical support during missions of project staff and external experts through providing necessary logistic support;
  • Provide administrative support in procurement and delivery of goods and services;
  • Provide administrative support in recruitment and personnel management;
  • Keep updated project inventory adhering UNDP regulations on use, storage and proper maintenance;
  • Provide general or specific support to project implementation as needed;
  • Perform other appropriate functions/tasks assigned by the Administrative Officer.

Measurable outputs of the work assignment:

  • Updating and maintaining of administration related information in well organized and user friendly manner supported;
  • Overall administrative tasks are supported and performed.

Performance Indicators for evaluation of results:

  • CBA related documents are timely registered and dispatched;
  • Administrative assistance is provided timely and in professional manner.

Competencies
  • Excellent interpersonal and task management skills and a client-oriented service orientation;
  • Ability to work under pressure, with strong delivery orientation;
  • Able to work in a multi-cultural environment and under time pressure;
  • Be proactive, energetic, committed and innovative.

Required Skills and Experience
  • Bachelor degree in social science or equivalent;
  • Minimum 3 years of working experience in performing similar clerical and/or administrative support functions;
  • Sound experience in the usage of computers and office software packages (MS Word, Excel, PowerPoint etc.);
  • Fluency in Ukrainian, Russian and English is a must;
  • Experience in international organizations and/or similar projects would be an asset.

Application Instructions:

  • Click on the "Apply now" button at http://jobs.undp.org/cj_view_job.cfm?cur_job_id=57100 
  • Input your information in the appropriate Sections: personal information, language proficiency, education, resume and motivation. You can type in or paste your Resume into the last box.
  • Upon completion of the first page, please hit "submit application" tab at the end of the page. On the next page, you will be asked to upload your Resume. Instead of uploading your Resume, please submit a fully completed and signed UNDP Personal History Form (P-11). When completing the Form and, even though not currently requested, please include email addresses for your Supervisors.
  • Without the completed and signed P11 your application will not be considered. The UNDP Personal History Form can be downloaded at link . Failure to disclose prior employment or making false representations on this form will be grounds for withdrawal of further consideration of his/her application or termination, where the appointment or contract has been issued.
  • Only short-listed candidates will be contacted and please ensure that copies of your educational qualifications are available when contacted.

This is a locally recruited position and no expatriation benefits will apply.


DEADLINE FOR APPLICATIONS IS 21 June 2015
 

UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest. Applications may only be submitted for specific vacancy. Qualified women are strongly encouraged to apply.